Home » 1 - How the Manual is Organized
|Title:||How the Manual is Organized|
|Summary:||How the Manual is organized - The manual is organized according to the classification system developed by the Educational Policies Services of the National School Boards Association. The system provides an efficient means of coding, filing, and finding policies, regulations, and other documents.|
|How the Manual is organized - The manual is organized according to the classification system developed by the Educational Policies Services of the National School Boards Association. The system provides an efficient means of coding, filing, and finding policies, regulations, and other documents.
There are 12 major classifications, each bearing an alphabetical code:
A - Foundation
B - Board Operations
C - School Administration
D - Fiscal Management
E - Support Services
F - Facilities
G - Personnel
H - Negotiations
I - Instruction
J - Students
K - School-Community-Home Relations
L - Education Agency Relations
Subclassification under each heading is based on logical sequence and alphabetical subcoding. For an example of the subcoding system, examine the white page immediately following the tab for Section A - FOUNDATION.
How to Find a Policy - There are two ways to find a policy (or regulation) in the manual:
1. Consider where the policy would be filed among the 12 major classifications. Turn to the table of contents for that section and glance down the listing until you find the term that most closely fits the topic you are seeking. Use the code letters given for the term to locate the sheet which will appear in alphabetical order by code within the particular section. (All pages of the manual are coded in the upper right-handed corner.) OR...
2. Turn to the Code Finder Index at the end of the manual. The code finder is an alphabetical listing of all terms used in education. Look up your topic as in any index, find the code, and use the code to locate the sheet in the manual.
What if you can’t find the term you are seeking? The code finder lists more than 1800 terms, but no index of useful size could include every possibility. If the term you are seeking is not included, look up a synonym or a more general or specific term appropriate to the topic.
What if you can find the term and code, but there is no policy or regulation? This probably means that the school district has no written policy or important regulations in the particular area. All terms used in the classification system appear in the sectional tables of contents and code finder to accommodate the coding, insertion, and find of policies or regulations that may be issued later. But there is one other possibility. A brief statement related to the policy you are seeking may be incorporated in a “superior” policy which covers the area generally. This “superior” policy will be coded under a more general term. To find it, read up the classification system. For example, a policy statement which relates to all meetings of the Board might be filed under “School Board Meetings” (BD) rather than “Regular Board Meetings” (BDA).
Using the Signs and Symbols - Various signs and symbols are used in connection with the classification system. They are for your use in locating and/or in examining policies. Included are the following:
Also: Certain policies bear two codes in the upper right-handed corner. The second is in parentheses and is preceded by “Also.” This means that the identical policy (or regulation) is filed under both codes.
-R: This symbol following a code indicates that the statement is a regulation, not a Board policy. The statement appears on a yellow, rather than on a white page.
-E: Exhibit. This symbol following a code indicates that the statement is a reference document, such as a calendar, application form, etc., rather than a policy. Such statements are on blue pages.
*: An asterisk following a code indicates that the EPS/NSBA classification system has been expanded to include a new term. Note: A listing of all terms which have been added to the system is provided on the blue sheet preceding the Code Finder Index.
Dates: Where possible, the original date of adoption/issuance appears immediately following each policy/regulation. In other instances an approximate date or reapproval date is used.
Legal Ref.: Pertinent legal references are given to tell the reader where in law he may find certain statutes that relate to a policy. You will find that most of the legal references are to 21-1-101 through 21-21-104; this is the Wyoming Education Code. References to the Wyoming Education Policies Reference Manual, published by the Wyoming Department of Education (1976 revised version with updates to 1982) are also given. It is important to mention here that other laws, state regulations, and/or court decisions may also be applicable to a particular policy.
Cross Ref: Certain policies/regulations relate to others. Cross references are provided following many statements to help the reader find all of the related information he seeks.
About Policies and Regulations - Generally, the role of a board of education is to set policy and the role of the administration is to execute it. Here is the basic distinction as set forth by the National School Boards Association:
1. Policies are principles adopted by the board to chart a course of action. They tell what is wanted and may include also why and how much. They are broad enough to indicate a line of action to be taken by the administration in meeting a number of day after day problems; they need to be narrow enough to give the administration clear guidance.
2. Regulations are the detailed directions usually developed by the administration to put policy into practice. They tell how, by whom, where and when things are to be done.
These definitions are serviceable most of the time. They reflect sound theory of government and administration. But the real world does not always conform. For example:
1. Often the state and federal governments require boards of education to develop detailed regulations and procedures; and many regulations are established by law or by the State Department of Education.
2. A board also signs many contracts and agreements which incorporate regulations. There is no distinction in these documents between policy and regulation.
3. Additionally, the public may demand that the board itself, not the administration, establish specific regulations and procedures in certain sensitive areas.
Thus the separation of content for the white and yellow pages in this manual follows several rules of thumb in addition to the theoretical distinction between policy and regulation:
1. When presented, edicts of the state (even though regulations) usually appear on white pages.
2. Where the Board has written regulations required by law or in particularly sensitive areas, and has incorporated them into policy, the entire statement is sometime presented as policy on white pages; or the regulations may be extracted from the policy and presented on a separate yellow page. The regulations have been approved by the Board.
3. Where the Board has adopted bylaws and regulations concerning its own operations (i.e., how it conducts meetings), these statements appear as policy on white pages.
Is the Manual Complete - No. The manual contains all of the current written policies of the Board to date. But continually, the need for putting additional policies in writing, for adopting new ones, and revising old ones becomes apparent. Additionally, state law and regulations change. No matter how well conceived and well developed, a policy manual can never be 100 percent complete and 100 percent up-to-date. Policy development is a continuing process. So from time to time, new policies, regulations, and reference documents will be developed, coded according to the classification system, and issued for insertion into the manual.
Order of Precedence - Board policies and regulations must be read and interpreted in the light of the Wyoming Statutes, other laws, and state regulations. Wherever inconsistencies of interpretation arise, the law and state regulations prevail.
Terminology - To avoid problems of wording, masculine pronouns used in this manual refer to both sexes.
It is the hope of the Board that this collection of policies and regulations will make greater harmony and efficiency possible in all areas of school operations. This will enable the Board to devote more time to its primary duty--the development of long-range policies and planning for the future of the school district.
Board of Trustees
Date: June 9, 1998